The Lucas County Workforce Development Agency requests qualification statements and proposals (RFQ/RFP) from payroll, staffing, professional and/or qualified firms to perform necessary functions for its FY 2009 Stimulus Summer Youth Employment Program. Lucas County is seeking services associated with its summer program for an estimated five hundred youth ages 16-24. Scope of work includes all payroll related functions consisting of but not limited to; issuing payroll checks, calculating all necessary federal, state, and local withholdings, serving as the liable entity for employment, issuing year end earnings documents and forms to participants, obtaining work permits for minor participants (under age 18), if necessary coordinating physicals, developing banking programs for cashing checks and/or direct deposit, and coordinating payroll delivery with Lucas County’s selected Youth Service Providers. The duration of the program spans from 5/1/09 – 9/30/09.
Purpose of Request for Qualifications/Proposals:
The County seeks to undertake the preparation, administration, and implementation of the FY2009 Summer Stimulus Youth Employment Project. Service providers must submit with their proposal how the service propviders will address each element of SSYEP requirements as mandated by ODJFS. A contract will be executed between the selected agency and The Lucas County Workforce Development Agency for a period not to exceed September 30, 2009.
The services outlined above are to be completed by the selected agency to the satisfaction of LCWDA.
Content of Proposal:
The County will review and evaluate the proposals filed based on the following content. Evaluation criteria includes but is not limited to:
a. Specialized experience or technical expertise of the agency and its personnel in connection with federal and state program requirements, especially as they relate to payroll distribution services.
b. Familiarity and experience in carrying out youth employment programs in coordination with multiple worksites and multiple youth agencies.
c. Ability of the agency to partner with a local banking institution in order to set up cost free accounts for participants as well as the option of direct deposit and free check cashing.
d. The selected agency must demonstrate the ability to act as the employing entity for all youth in the program. More specifically the selected agency must have the ability to calculate and distribute payroll, and any payroll related expenditures on a weekly or bi-weekly basis. These funds must be drawn from a non interest-bearing account set up and funded through partnership with LCWDA.
e. Past record of performance on contracts with the County and other clients, including quality of work, timeliness, and cost control.
f. Capacity of the agency to perform the work within time limitations (taking into consideration the current and planned future workload of the agency) and names of key staff who will be working on the project.
g. The selected agency must demonstrate the ability to coordinate (if necessary) work permits and / or physicals for minors (under age 18) with the selected area youth providers.
h. Familiarity of the agency with the type of problems applicable to the project.
i. Date firm established and brief history of the firm.
j. Location of office(s) within the State of Ohio.
k. The selected agency must provide a clear, detailed breakdown of costs and fees associated with the implementation of the above proposal (including participant wages). In addition, said agency must provide a statement of all costs and fees incurred on a monthly basis no later than the 15th day of the subsequent month.
l. Project references related to the above areas
Interested firms should provide the County with the aforementioned proposal no later than Tuesday May 12, 2009.
Bids will be evaluated thereafter based on the above criteria and a selection will be made no later than Friday May 15, 2009.
The selected agency will be presented to the County Commissioners Tuesday May 19, 2009 for approval.