Frequently Asked Questions
Below you will find information that might help you understand how to find things or learn about information you might need to know about your city or town.
Recorder
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Office hours are Monday through Friday, 8:00 a.m. - 4:30 p.m. Recording hours for the office are Monday through Friday, 8:00 a.m. - 4:00 p.m.Recorder
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Please view recording fees found here on our website.Recorder
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Statewide standardizations for documents went into effect on July 1, 2009. A brief summary of the requirements include: Paper Size 8 ½ x 11 - minimum 8 ½ x 14 - maximum Margins 3 inch top margin on first page 1 ½ inch top margin on subsequent pages 1 inch margin on sides and bottom of all pages Font Size minimum of 10 points Ink Color Black or Blue only No highlighting A non-conforming document charge of $20 for items not meeting these specifications will be assessed. The complete verbiage of the code is found at Ohio Revised Code 317.114 From the Ohio Recorders' Association website:Recorder
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The most accurate description is from the deed. Viewing/copies are available in our office. SeeRecorder
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Yes, you can retrieve some genealogy within the Recorder's office. You will need the approximate year of transactions from the Auditor as well as the parties’ name.Recorder
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If you do not know the property owner’s name, you will need to contact theRecorder
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No. The Recorders office does not prepare or sell any legal documents, nor do we give legal advice. Forms may be obtained from an office supply company. If you need legal assistance, please contact an attorney.Recorder
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Financial institutions, credit unions, funeral homes, title companies, realtors, automobile dealerships, and many other businesses. You can find those listings in the yellow pages of your telephone book.Recorder
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That information can be found on our main page.Recorder
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Yes, on April 14, 2003 we began using our imaging system. Our documents are now scanned for permanent record.Recorder
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No. Any vital statistics, such as death and birth certificates will need to be accessed from the Toledo-Lucas County Health Department.Recorder
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No. Marriage Licenses are handled in the County Probate Court.Recorder
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Any copies made in our office are $2.00 per page. If you require having your copies certified it is an additional $1.00 per document.Recorder
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Recorder
You can enroll online anytime by clicking the AlertMe link on the Recorder's main page. You will submit your email and choose a password. We will then send you email from LucasAlertMe@gmail.com with an activation link. Click that link and sign in to finish the enrollment. Double check with DTS that that is where the all links and notifications will be sent from.
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Recorder
The AlertMe System requires verification of your email address and sends you an activation link. Login to your email account and click the link. It will be an email from LucasAlertMe@gmail.com with the subject AlertMe Account Activation. If you don’t see it in your inbox, check your Spam / Junk folders as it may show up there. For questions regarding your account, please contact DTS via email at: allsupport@dts-doc.com
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Once you have been successfully enrolled in the system, you will begin getting notified every time a document is recorded in the Lucas County Recorder’s Office.
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During the AlertMe enrollment process you will elect whether you want to be notified by email or text.
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This is a FREE service offered to Lucas County property owners.
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Documents filed in the Lucas County Recorders office do not necessarily need to state the address of the property that is involved with the transaction. In most cases a lien or transfer would require a Legal Description of the property(ies) involved. You can type your Address into the AREIS system insert link and find a shortened legal description to see if it matches the document in question.
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People with common names may get notifications that do not pertain to their property. We strongly recommend entering your name or business name exactly as it was written on your document. Please use middle initials and other common spellings.
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Check our website to review the recorded document. If the transaction is fraudulent file a complaint with the local authorities. Then contact your attorney to file the appropriate paperwork in the correct offices.
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Maybe you have sold the property or no longer want to be notified. The best way to stop receiving notifications is log in to your AlertMe account and click the red x next to the name(s) you no longer want to monitor. This will disable alerts with that name.
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Log into your Alertme account and click TEXT ALERTS in the top right corner. A box will pop up for you to enter your phone number. Simply replace the number in the gray box with the new number, choose your cell carrier, and click submit.
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You can reach out to our office for some issues. If the staff in the Recorder’s office are not able to help with the issue. Please contact the vendor DTS Ltd.
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Not all notifications mean fraud. You will be notified every time a document is recorded in our office that matches the names you selected, whether you are aware of the transaction or not. (i.e., you may pay off your mortgage and the lender file a release/satisfaction of mortgage.) When you are notified of the transaction, you will be given an instrument number of the document recorded. You can click the instrument number in the alert, or you can look up the number on our Online Records Search,